The acquisitions module
Once new stock to be purchased for the library has been selected (the selection process is covered in outcome two of this unit) the automated system plays a prominent part.
Although details will differ, there are three clear steps - ordering, receipting and invoicing. The system then will allow the acquisitions process to run, using its Reporting Systems and Order Transmission.
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Find out the procedures for placing and receiving stock orders on your automated library system and how this interfaces with the system's monetary reporting facility. |
The above are the procedural steps. However, the automated system is equally powerful in aiding the acquisition process when it comes to financial control.
The acquisition of new items for your library stock is governed principally by an acquisitions policy. Different library authorities will have different methods but the following is the basis of the process:
- The total level of resources available for the library service as a whole is set.
- Priorities for spending are agreed.
- The total budget is then broken down across the various budget headings, eg: fiction, non-fiction, DVDs, allocations to different branches etc.
- Budget holders are informed of their budget allocation and acquisitions may proceed.
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