4.1 Use an ICT-based library management system proficiently

Table of Contents

1. Automated library management systems
2. The circulation module
   1. Problems with issuing
   2. Discharging items
   3. Problems with discharging items
   4. Other circulation tasks
3. The acquisitions module
4. The cataloguing and stock management modules
5. Inter Library Loan module

Other circulation tasks

Renewing items: this is a variation on the issuing procedure. However, it may be a renewal over the telephone. This requires you to manually input the details into the system.

Reserving Items: make sure that you are familiar with the steps you must carry out on the system to input a reservation.

Overdues: most automated systems generate overdue notices automatically and the screen will show any fine incurred by the borrower at the point of return of the item.

Charges and Fines: reservations often require charges to be made to the borrower. Charges may also be made for interlibrary loans. The other common financial transaction is related to fines for late return of items.

Data provided by the circulation control module of the automated management system can make a significant contribution to the successful management of stock. Used properly, the system can provide data on usage for managers to support their decisions in areas such as stock selection policy, opening hours, staffing levels, distribution of stock and information for statutory and local performance indicators. A particular use of the library management system is in monitoring the performance (levels of issuing of resources) of existing stock.

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